In the past the storage of documents, sharing them, or even sending them out required a lot of coordination and paper. To keep up with the task of storing documents the filing clerks, couriers, and fax machines were all frequently used. And when you think about how many trees had to be cut down for all that paper, the environmental impact was immense.
Document storage and distribution software increases efficiency and productivity in the workplace by eliminating the manual processes involved in the storage and distribution of documents and files. It centralizes documents and permits users to locate and access the latest version. This reduces time spent in the workplace and also helps businesses to meet the standards of compliance with regulatory requirements.
The most effective document management systems offer a variety of advanced tools that help collaborate and improve workflows. Secure storage of documents, automated document synchronization when back online, and group folders with the ability to control permissions for various individuals are all crucial. Find a powerful search engine that provides relevant results quickly.
FileHold, DocuWare and Q-Pulse are among the most popular document management tools. These solutions are accessible in cloud or on-premise configurations and come with a range of features that help streamline document storage and distribution. FileHold for instance, provides a central repository that is secure and protected with extensive search capabilities as well as document workflows to review and accept documents. It also has a white-labeled client portal, automated document routing, and excellent control of the version to ensure your team members and clients have access to the most recent versions of your files.